Privacy Policy

We are pleased that you are visiting our website. We take the protection of your personal data very seriously.

Please find information below according to Articles 13 and 14 of the GDPR on processing your personal data which we are pleased to provide in this privacy policy.

1. Processing of personal data when using our website

1.1 Accessing the website

Description of the data processing
 (1) For purely informative use of our website, i.e. if you do not register or transfer information to us by other means, we only collect the personal data that your browser transfers to our server.

In this regard, we collect the following information that is technically necessary for us to display our website and to ensure its stability and safety:

  • IP address of the requesting processor
  • Date and time of the request
  • Name and URL of the file retrieved
  • Information on the operating system and its status of access/HTTP status code
  • Volume of data transmitted
  • Website from which our site was accessed
  • Browser and language and version of the browser software

Legal basis for data processing and purpose of data processing
(2) The legal basis for processing is the balancing of interests according to Art. 6 Para. 1 (1) Letter f of the GDPR.

The data specified are processed by us for the following purposes:

  • To ensure trouble-free connection to the website
  • Evaluation of system safety and stability.
  • Analysis of unauthorised access or attempts to access the system

Storage period
(3) The listed data are automatically deleted after a period of one month.

1.2 Using our contact possibilities

Description of the data processing
(1) If you have any questions, you can contact us using a form provided on the website. To do so, you need to provide a valid email address as well as other data for the required fields so that we know who sent the request and which enables us to answer this. Other information can be entered voluntarily.

Besides using the named contact form, you can also contact us directly by email. Other communication channels can also be used (e.g. letter).

Your surname, first name and address are processed regularly together with other data depending on the chosen medium.

Legal basis for data processing and purpose of data processing
(2) The legal basis for processing is the balancing of interests pursuant to Art. 6 Para. 1 (1) Letter f of the GDPR.

We process the above-mentioned data for the following purposes:

  • making contact
  • answering specific questions

Storage period
(3) We only store your personal data for as long as this is necessary to achieve the purpose for which the data were collected. Storage obligations resulting from fiscal and commercial regulations may also make it necessary for us to store the data for a longer period of time.

1.3 Registration / Login process

Description of the data processing
(1) Extended access to the website content is granted via a double opt-in registration provided by the external services of CleverReach GmbH & Co. KG, Germany (Legal Notice). After supplying your email address, you will receive an email with a confirmation link. By clicking on this link, you confirm that you want to register on our website.

Logins are carried out by matching the transmitted email address with the existing list concerning this website.

Heel GmbH uses your email address to manage the registered users and to contact you by email concerning issues relating to the Clinical Case Reporting website (e.g. information about the Reckeweg Clinical Case Award, such as the submission period or the award process, information about updates / changes on the website). You can withdraw this consent at any time by using the link provided in the emails we send you.

Legal basis for data processing and purpose of data processing
(2) The legal basis for processing is your consent pursuant to Art. 6 Para. 1 (1) Letter a of the GDPR.

We process the above-mentioned data for the following purposes:

  • Provision of case reporting tools and additional materials
  • Regular information about the Reckeweg Clinical Case Award and related information.

Storage period
(3) Your email address will be automatically deleted 24 months after registration.

1.4 Submissions to the Hans-Heinrich Reckeweg Clinical Case Award

Description of the data processing
(1) Personal data such as data on author (i.e. name (first and last name, email, specialty, affiliation, address (address line, city, postal code, state, country) signature) are processed in the context of the submission and further processing of the clinical case report for the Hans-Heinrich Reckeweg Clinical Case Award.

Legal basis for data processing and purpose of data processing
(2) The legal basis for processing is your consent pursuant to Art. 6 Para. 1 (1) Letter a of the GDPR.

We process the above-mentioned data for the following purposes:

  • • Participation in the award
  • Confirmation of participation in the award and sending further information regarding the award (e.g. presentation of winning cases and travel arrangements) by email
  • Contact for further questions

Storage period
(3) The data shall be deleted as soon as it is no longer needed to fulfil the purpose for which it was collected. The data shall also be deleted if you withdraw your consent.

1.5 Integration of Vimeo videos

We have embedded videos on our website that are stored on the Vimeo video platform and can be played directly on our website. Vimeo is a multimedia service provided by Vimeo, Inc., 555 West 18th Street, New York 10011, USA (“Vimeo”). In order for videos to be integrated and displayed in your web browser, your web browser must connect to a Vimeo server, which may also be located in the USA, when you access subpages with Vimeo videos.

The legal basis for the embedding is your consent, which you may have given in the cookie banner for data processing in accordance with Art. 6 Para 1 (1) Letter a of the GDPR. Without your consent, there will be no connection to the servers of Vimeo. You can withdraw your consent at any time or adjust your selection.

When you visit our website, Vimeo receives the information that you have retrieved the corresponding subpage. This may happen regardless of whether you are logged in to Vimeo or not. If you view videos on our website and are simultaneously logged in to your Vimeo profile, Vimeo can also link this event to your Vimeo profile. If you do not want this information to be associated with your Vimeo profile, you must log out of Vimeo before visiting our website.

For further information, please refer to Vimeo’s Privacy Policy.

2. Notes on consents and the provision of personal data

(1) If you have given consent for processing of your data, you may withdraw this at any time. Such a withdrawal of consent affects the admissibility of processing your personal data based on the consent you gave before its withdrawal.

When withdrawing your consent, we kindly ask you to use one of the contact options listed in the Legal Notice.

(2) The provision of personal data is not a statutory or contractual requirement, or a requirement necessary to enter into a contract.

3. Use of cookies

(1) General information
We use cookies to make our website attractive and user-friendly, to improve it and to accelerate the processing of enquiries.

Cookies are small text files that are saved on your computer. They store certain settings and data for exchange with our system via your browser. Cookies do not damage your computer. They do not contain any malware such as viruses.

You can adjust your browser so that cookies are not saved in the first place or are deleted at the end of your internet session.

However, please note that in this case you may possibly not be able to use all the functions of our website.

(2) Technically necessary cookies
We use technically necessary cookies that are required to operate the website. They warrant functions without which you cannot use the website as intended.

The legal basis for processing is the balancing of interests pursuant to Art. 6 Para. 1 (1) Letter f of the GDPR.

(3) Optional cookies
We also use optional cookies for website analysis. Please find below a detailed description of the optional cookies used on our website:

Web analysis with Google Analytics:
These cookies give your device a randomly generated ID so that we can recognize your device at your next visit. Please refer to point 4 for details about website analysis.
Validity period: 2 years

We only use optional cookies after obtaining your prior consent (Art. 6 Para. 1 (1) Letter a of the GDPR). When you visit our website for the first time, you will see a banner where we ask for your consent to the use of optional cookies.

If you give your consent, we save a cookie on your computer and the banner no longer appears for the service life of the cookie. After this or if you actively delete the cookie beforehand, the banner appears again next time you visit our website to obtain your consent once more.

4. Google Analytics

 On the basis of your consent pursuant to Art. 6 Para. 1 (1) Letter a of the GDPR, our websites use Google Analytics, a web analytics service provided by Google Inc., 600 Amphitheatre Parkway Mountain View, CA 94043, USA. Google Analytics is used for expedient design and improvement of our website.

Google Analytics uses cookies and creates pseudonymous user profiles. The information generated by the cookie about your use of our website (browser type and version; operating system, referrer URL, IP address and time of the server request) is usually transmitted to and stored by Google on a server in the United States. Before doing so, Google abbreviates your IP address within the Member States of the European Union or in other signatory states to the EEA Treaty and renders it anonymous in such a way that it cannot be allocated to your person (IP masking). The IP address is not put together with other data by Google. Pursuant to Art. 28 of the GDPR, Google uses the information on our behalf to evaluate your use of our websites, to produce reports about the website activities and to provide other services related to the use of our websites and the internet.

If you have not given your consent to the use of tracking cookies, then such tracking cookies will not be put on your device. You can also prevent registration of the data generated by the cookie regarding your use of our websites (including your IP address) and the processing of such data by Google by downloading and installing the browser add-on available under the following link: tools.google.com/dlpage/gaoptout.

Please note that our websites also use Google Analytics for cross-device analysis of visitor flows based on a user ID. To prevent registration by Universal Analytics across different devices, you would have to implement the opt-out on all used systems.

Please refer to the following Google websites for more information about terms and privacy in relation to Google Analytics: Google Analytics terms, data security and privacy principles of Google Analytics and in the Google privacy policy.

5. Recipients of personal data

(1) Within the EU/EEA:
 All website data are stored on servers within the EU/EEA member states.

The submitted personal data (e.g. award data or contact data), will be accessed by the award committee and award related personnel to process general requests and award submissions.

We are entitled to inform the press about the presentation of the award, the award winner(s) and all clinical case studies submitted for the award.

We use external IT service providers for maintenance and security purposes according to Art. 28 of the GDPR. These service providers have been carefully selected by us and are bound by our instructions.

(2) Outside the EU/EEA – third country:
 As a basic rule, no data are forwarded to recipients in third countries, apart from data processing by Vimeo as explained under point 1.5 and by Google as explained under point 4.

6. Your rights

(1) You have the following rights in regard to your personal data:

  • Art. 15 of the GDPR Right of access
    Right of access to your personal data that is stored by us.

  • Art. 16 of the GDPR Right to rectification
    Right to rectification of your personal data that is inaccurate.

  • Art. 17 of the GDPR Right to erasure
    Erasure of your personal data provided that no statutory retention periods exist.

  • Art. 18 of the GDPR Right to restriction of processing
    If certain conditions are met, you have the right to restriction of processing of your personal data and these will not be processed further.

  • Art. 20 of the GDPR Right to data portability
    Right to data portability of your personal data that you provided to us.

  • Art. 21 of the GDPR Right to object to processing

(2) You also have the right to lodge a complaint with a data protection Supervisory Authority.

(3) There is no automated decision-making including profiling according to Art. 22 Para. 1 and 4 of the GDPR.

7. Contact details

(1) The name and contact details of the controller and their representative:
Biologische Heilmittel Heel GmbH
Dr.-Reckeweg-Str. 2-4
76532 Baden-Baden
e-mail: reckeweg.award@heel.com

You can find more information in the Legal Notice.

(2) Contact details of the Data Protection Officer:
Biologische Heilmittel Heel GmbH
Data Protection Officer
Dr.-Reckeweg-Str. 2-4
76532 Baden-Baden
e-mail: dataprotection@heel.com

8. Amendments to this privacy policy

We will revise this privacy policy from time to time to adapt it to the state-of-the-art or to revised legal frameworks.

Therefore, we recommend that you regularly inform yourself about changes to this webpage.

Dated: 01.07.2021

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